Understanding Event Cards in the Library
What is this for?
Each Event Card (or Form Card) in the Events Library is a compact visual summary of one event or custom form. It shows the most important information at a glance and provides quick actions via a dropdown menu. This guide explains every element on the card so you can read and use them efficiently.
Card Layout Breakdown
1. Event/Form Name (Top)
- What you see: The name you gave the event/form.
- Truncation: Names longer than 11 characters show an ellipsis (
...). Hover to see the full name in a tooltip. - Icon next to name:
- Calendar icon (📅) = Event (has email journey).
- List icon (📋) = Custom Form (standalone form, no journey).
2. Content Type & Status Badges (Below Name)
Two badges sit side by side:
- Left badge (Content Type): Shows the localized type name:
- "Event Form" / "Forma de Evento" / "Форма Події"
- "Custom Form" / "Forma Personalizada" / "Кастомна Форма"
- Right badge (Status): Colored indicator with status name:
- Green — Active (accepting registrations/submissions)
- Red/Pink — Stopped or Closed Subscribe (paused/closed)
- Yellow/Amber — Finished (completed/expired)
- Gray — Created (draft, not activated)
Tooltip: Hover the status badge for a detailed description (e.g., "Event is active and accepting subscribers").
3. Date Information (Center, Conditional)
- Appears only if the event/form has a Start Date or Expiration Date set.
- Shows the nearest relevant date (Start Date if in future, Expiration Date if approaching).
- Tooltip on hover reveals the full label: "Start Date: ..." or "Expiration Date: ...".
- Uses your account timezone for display.
4. Status Indicator Dot (Top-Left Corner)
- A small colored circle (10px) in the top-left of the card.
- Colors match the status badge:
- Green = Active
- Red = Stopped / Closed Subscribe
- Yellow = Finished
- Gray = Created
- Quick visual scan: you can see status distribution without reading text.
5. Subscriber Counters (Top-Right Area)
- Subscribers Count (dark gray icon + number) — Total registrations/submissions.
- Shows only for statuses: Active, Finished, Stopped, Closed Subscribe.
- White List Count (light red/pink icon + number) — Manually added contacts (bypassed form).
- Shows only if > 0.
- Appears lower-right on the card.
6. Private Event Lock Icon (Top-Left, Near Status Dot)
- Lock icon appears if the event/form has a password set.
- Tooltip on hover: "This event/form is password protected."
- Only visible when password protection is enabled.
7. Three-Dot Menu (⋮) — Actions Dropdown (Top-Right)
Click to reveal available actions. Actions vary by type (Event vs. Form) and status.
Actions for Events:
| Action | Icon | When Available |
|---|---|---|
| Edit | ✏️ | Always |
| Copy | 📋 | Always (opens confirmation) |
| Subscribers Details | 👥 | Always (opens subscriber list page) |
| Preview | 👁️ | Always (opens public preview) |
| Copy Link | 🔗 | Only when Active (copies subscription URL) |
| Remove | 🗑️ | Only when NOT Active |
| Journey | 📧 | Only if a journey is attached (opens journey editor) |
| Stop | ⏹️ | Only when Active (opens stop confirmation popup) |
Actions for Custom Forms:
| Action | Icon | When Available |
|---|---|---|
| Edit | ✏️ | Always |
| Copy | 📋 | Always (opens confirmation) |
| Subscribers Details | 👥 | Always |
| Preview | 👁️ | Always |
| Copy Link | 🔗 | Only when Active |
| Remove | 🗑️ | Only when NOT Active |
| Stop | ⏹️ | Only when Active |
Note: Journey action is exclusive to Events. Custom Forms don't have email journeys.
Card Interaction Details
Edit
- Opens the Event Constructor wizard pre-filled with the event/form data.
- You can modify metadata, form fields, journey (Events), integrations.
- Changes save automatically as you go (auto-save).
Copy
- Shows a confirmation dialog: "Are you sure you want to copy this event/form?"
- Creates a duplicate with name
"Copy {original name}". - Resets: status → Created, dates cleared, journey link removed (Events), subscribe link regenerated.
- Subscriber counts reset to 0.
Subscribers Details
- Navigates to the Subscribers Details page for that event/form.
- Shows a table with all submissions, columns matching your form fields.
Preview
- Opens the public-facing subscription page in a new tab/route.
- Lets you see exactly what your attendees will see.
- Does not count as a real submission.
Copy Link
- Copies the subscription URL to clipboard.
- Shows a success toast: "Link copied successfully".
- Only works for Active items (inactive items don't have a public link yet).
Remove (Delete)
- Shows a confirmation dialog.
- Permanently deletes the event/form and all its data (subscribers, journeys, charts, agenda jobs).
- Cannot be undone.
- Only available when status is NOT Active (safety guard).
Stop (Events & Forms)
- Opens a Stop Event Popup with options:
- Send notification email? (toggle)
- Email subject/body (if notification enabled)
- Stop without email option.
- On confirm: status → Stopped, agenda jobs (mailer, status) removed.
- Can be resumed later via Activate in menu.
Journey (Events Only)
- Opens the Journey Editor for the linked journey.
- Only appears if a journey is attached.
Visual Quick-Reference
┌─────────────────────────────────────────┐
│ 🔴 Event Name... ⋮ │ ← Status dot (red=stopped) + Menu
│ 📅 Event Form ● Stopped │ ← Type badge + Status badge
│ Start Date: Jun 15, 2024 │ ← Date (conditional)
│ 👥 142 👥 5 (white list) │ ← Subscriber counts
│ 🔒 │ ← Lock icon (if private)
└─────────────────────────────────────────┘
Important Rules & Tips
Note: Cards have a fixed width of 250px. The grid wraps responsively. On narrow screens, fewer cards per row.
Note: The Status Dot and Status Badge always stay in sync. They use the same color mapping.
Tip: Use the Status Dot for rapid scanning. Green dots = live items needing attention.
Tip: Copy Link is the fastest way to share a registration URL with a colleague or paste into a marketing email.
Tip: Preview lets you test the form flow without creating test data.
Tip: The Journey button (Events only) is a shortcut — otherwise you'd have to go to the Journeys page and search by ID.
Warning: Remove is irreversible. There is no trash bin or recovery. The confirmation dialog is your last chance.
Common Questions & Troubleshooting
Q: Why don't I see a date on my card?
A: The date only appears if you set a Start Date or Expiration Date in Metadata. If both are empty, no date shows.
Q: The subscriber count seems wrong.
A: The count updates in real-time via the system. If it looks stale, refresh the page. The White List Count only increments when you manually add a contact via the Subscribers Details page.
Q: I clicked Copy Link but nothing happened.
A: Check if the event/form is Active. Copy Link only works for Active items. Also check browser clipboard permissions.
Q: Why is the Journey button missing on my Event?
A: The event doesn't have a journey linked yet. Go to Edit → Journey Setup step and select or create a journey.
Q: Can I reorder cards?
A: Not manually. Cards sort by Created Date descending (newest first) by default. Use Filters to change what you see.
Q: The lock tooltip says "Private form" but I didn't set a password.
A: Check Metadata → Password Protection. It may have been set during creation or by a collaborator. Toggle it off to remove.
Q: What does "Closed Subscribe" status mean?
A: Registration is closed, but the event isn't marked Finished. It's a manual closure state. Subscribers can't register, but the event still exists.